Varqa
One company or a group

Your paper, read and found in seconds.

Scan it, ask it a question, get the page. Arabic and English. Use hosted AI, or your company's own local or country model. Keep files on your server if you want to.

Free to start. We'll talk about pricing once you know it fits.

ScannerHandwritingOutlook 365Live editAskAny sizeReviewArabic + English
LiveScan paper in1 / 9
PDFVendor agreement.pdfSearchable PDF

A USB or network scanner. Pages become a file you can search.

Reads Arabic properly

Scanned Arabic pages become text you can search. Most systems cannot do this, so half your archive stays invisible.

Your server or ours

Files can live on your own server, in your SharePoint, or your own S3 bucket. Your data never has to leave your building.

One tool instead of five

Filing, approvals, signatures, contracts, and retention in one place. Stop paying for four separate products.

What offices ask for first

Mail, live Office edit, and company sign-in — without leaving this workspace.

1

File from Outlook

Connect Microsoft 365. Attachments wait in Inbox. Or drop a file on File this.

2

Edit Word and Excel

Open the file in the browser when OnlyOffice is on. Save makes a new version.

3

Company sign-in

Microsoft or Okta (any OpenID app). People must already be in the workspace.

Fits your size

One office, a group, or a large archive

Start small. Add companies later. Import a drawer of paper without locking the lists.

Any size

One company or a group

Start with one office. Add more later.

People stay in their company. Files never mix.

Optional

Use the tools you already have

Outlook, Gmail, SharePoint, and S3 if you need them.

File from mail. Look up a purchase order. Payments stay in your finance system.

Small or large

A folder today. A pile tomorrow.

A few files — or 500 at a time.

Lists stay usable while the queue runs. Then import the next batch.

Lead view

Numbers a lead can take

What waits, what arrived, what ends soon.

For one company or across a group. Download CSV.

See the workspace

A board, mail, a scanner, handwriting, and a signature. Add companies when you need them.

Board
A live board with charts

See files added, types, teams, and mail. Click a tile or a bar to open that list.

Dashboard
Waiting on you3
Mail files5
Ending soon2
Files41
Files addedLast 6 months
AprMayJunJulAugSep
By type
Contracts18
Invoices12
Scans7

AI that reads your files

Your admin picks one model for the company: hosted AI, Gemini, OpenAI, or your own local or country model. Ask in plain words and get an answer with the page it came from.

Ask and get the page

Ask in plain words. The answer shows the file name and the page number, so you can check it yourself.

Handwriting and photos

Handwritten notes, phone photos, and drawings become text you can search.

Arabic and English

Reads both languages, and keeps an Arabic and an English copy of the text side by side.

Fills in the details

Picks up the type, dates, amounts, parties, and invoice numbers, then puts them on the file.

Short summary

Two lines and a few key points, so you know what a long file says before you open it.

Explain what changed

Compare two versions or two contracts and read the important differences in plain words.

No model yet? Search, type detection, dates, and amounts still work. Add a model later to turn on written answers, handwriting, and translation.

What the workspace does

Connect Microsoft 365, Gmail, SharePoint, S3, OnlyOffice, and Dynamics.

Files

Upload PDF, Word, Excel, and images. The product reads the file and fills type, dates, and amounts.

Ask

Ask a simple question. The answer includes the file name, the page, and a short snippet.

Review

Ready flows for contracts, invoices, HR, and tenders. People approve or send a file back, with a comment.

Contracts and invoices

See parties, amounts, and due dates. Look up a purchase order and send the file link. Payments stay in your finance system.

Keep rules

Set how long a type of file should stay. A legal hold blocks delete.

Share and sign

Invite someone, send a link, or place a name on the page. Add a watermark. Sensitive files stay inside.

Dashboard

Charts for files added, types, teams, and mail. Click a tile or a bar to open that list.

Inbox

Connect Microsoft 365 or Gmail, or drop scans in a folder. Import 500 at a time, then the next 500. The library stays usable.

Scanner

Plug in a USB or network scanner. Scan many pictures, edit them, then we read the text and save a PDF.

Versions

Open an older copy, compare two side by side, or bring one back.

How any office starts

  1. Create a workspace

    One person can start. That person is the admin.

  2. Add people

    Give each person a role and tick what that role can do.

  3. Add files, mail, or paper

    Upload, connect a mailbox, or scan pages. Newest mail files come first.

  4. Watch, ask, sign

    The board shows what needs you. Ask a question. Mark or sign a file when it is ready.

Built for office work

Legal and contracts

Review, marks, sign in order, hold, and a keep copy.

Accounts and invoices

Pull bills from mail, match numbers, see what is due. Optional: check a purchase order.

Sites and operations

Scan paper, read handwriting, file photos and delivery notes.

Any size

A small team can start with one office. A group or a large archive can add companies and import in batches.

Inside the workspace: admin, member, and viewer — each with their own ticks.

About 15 minutes

See it read your own documents

Send us a few of your files — scanned Arabic, a messy contract, an old invoice. We'll show you the system finding them in about fifteen minutes. If it doesn't work on your documents, you'll know quickly and we won't waste your time.

  • We open a workspace and load your files
  • You ask it questions and see where the answers came from
  • We talk pricing at the end, only if you want to

You'll speak to a person who works on the product, not a salesperson.

Book a walkthrough

We reply within one working day. No sales sequence, no calls unless you ask.

Your files stay in their place

Common questions

What does it cost?
It depends on how many people use it and whether you want it on your own server. Book a short walkthrough and we'll give you a straight number in the call. No obligation.
Can a small office start on its own?
Yes. One person creates a workspace. Add people when you need them.
Do I need Microsoft Dynamics?
No. Skip it. Outlook, scan, ask, and sign still work.
Does it read Arabic and English?
Yes. Scan, search, and ask in both. You can keep an Arabic and an English copy of the text.
Does it post payments?
No. Payments stay in your finance system.
How do I start?
Create a workspace, or book a short walkthrough. We reply to the work email you send.
Can we use our own AI model?
Yes. A company admin picks one model for the workspace: hosted AI, Gemini, OpenAI, or your local or country model. Search still works if no model is set.

Start a private workspace for your office

One company or a group. A small team or a large archive. Create a workspace, or book a short walkthrough first.